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Set Up Gmail for Your Domain

Gmail is probably the best free online email account nowadays, with a lot of email storage space (10 GB), fast loading speed and user friendly interface. Users can access their Gmail accounts from any part of the world.

When Google provides the free Gmai service at the beginning, users can only create email accounts with Gmail.com domain, for example, alex@Gmail.com, peter@Gmail.com, etc... With the launch of Google Apps some years ago, users can now set up Gmail accounts with their own domains, for example, support@YourDomain.com, account@YourDomain.com, enquiry@YourDomain.com, etc...

Google Apps provide a free version and a business version. With the free version, you can create up to 10 users Gmail account under a domain for free. Actually the free version should be enough for personal and small business needs. For bigger business that require more space and more user accounts, they can get an account with "Get Google Apps for Business".

How Google Apps for Gmail Works

The theory is very simple, the MX records of your domain need to point to the Google mail servers. Therefore all emails send to your domain will direct to your Google Apps account, and vice versa. It can be illustrated with the diagram below:

Gmail for Domain work flow

Most members are asking how to set up Gmail account for a domain. Here's it is. In this web hosting knowledge base, we are focusing on the free version of Google Apps.

This is quite easy to set up free Gmail accounts for your own domain. However the steps are very long and tedious. it should takes some time to set it up. Don't worry! Just follow the steps one by one.

Let's get started...

How to Set Up free Gmail for Your Own Domain

Of course, you should have a domain name to get started. If you do not have a domain name yet, register a new domain name from MyGreatName.com at a very cheap price, and very good support too.

To create a Google Apps account, go to "Get started with Google Apps for free" web page. The URL is:

https://www.google.com/a/cpanel/standard/new3

The following screen will appear.

Gmail for Domain

Enter your domain name you wish to setup Gmail accounts. Then click on the Submit button as shown below:

Gmail for Domain

After clicking on the Submit button, the Google Apps application form below will be activated:

Gmail for Domain

Enter the information of the Google Apps application form one by one. This should be quite easy to understand.

Create your new Google Apps login

Fill in the Username and password of your Google Apps account as shown below. This will be your Google Apps main email address and login information.

Gmail for Domain

About your organization

Fill in your contact information of your Google Apps account. Be sure to use a current and valid email address. Google will use this address to send account information to you.

Gmail for Domain

Terms and conditions

Read the terms and condition of Google Apps account carefully. Click on the "I accept! Create my account" button if you read and accept the terms and condition.

Gmail for Domain

You will be direct to the Google Apps setup wizard.

Moreover you will also receive an email notification with information how to fully activate your account. Read the email carefully.

Okay! Let's activate the account step by step.

Verify Domain Ownership

The first step is to verify that the domain is owned by you.

Gmail for Domain

Choose a method that you think easier to verify the domain.

Let's choose HTML file upload method to verify the domain. It simply download the file, and then upload the file to the home directory of your web hosting account of the domain.

Gmail for Domain

Click on the VERIFY button after you are ready. The following screen will appear if everything is okay.

Gmail for Domain

Click on the Continue link. You will be redirected to the Dashboard.

Gmail for Domain

You are almost done! However you still cannot use the Gmail with your domain up to this step. You still still have a lot to do in order to use your Gmail account.

Click on the Setup Tab again. The following screen appear.

Gmail for Domain

Click on the Set up your apps link.

Click on Set up Gmail link as shown in the diagram below.

Gmail for Domain

As we learn before at the beginning of this tutorial, you need to route your domain's mailflow to Google Apps in order to use Gmail. In nearly all cases, you should do this via Google servers. Don't worry this won't affect your website.

Click on the Next button.

The Direct mailflow to Google servers screen appear.

Gmail for Domain

Select the domain host or domain registrar.

Gmail for Domain

Setting MX Records

You will be given instruction how to change the MX records of your domain. In this tutorial, the following MX records need to be configured in your domain zone file.

Gmail for Domain

Log in your Domain Control Panel.

Click on Email Setting.

Select MX Records.

Enter the MX records according to the instruction given by Gmail, as shown in the diagram below.

Gmail for Domain

Remember to click on the Save button to save the changes of the MX records.

Gmail for Domain

Go back to the Gmail Set up page.

Click on the Next button. The following screen appear.

Gmail for Domain

Select "Yes, I changed yourDomain.com's MX records to route mail to Google". Then click on the next button to continue.

The following screen appear.

Gmail for Domain

Now you need to wait for the new MX records to go into effect across the Internet. This may take up to about 48 hours for some domain registrars. However it usually takes within a few hours hours in effect for domains registered with MyGreatName.com.

Gmail for Domain

You can come back the Dashboard later to check your record status (or check Gmail status on your Dashboard tab). When your MX records are pointing to Google and you can begin using Gmail.

Check MX Records and Gmail Status

In most cases the MX records should be in effect on the Internet after a few hours if your domain is registered with MyGreatName.com. You can always come back to the Dashboard to check the status. The URL of your domain Dashboard is:

https://www.google.com/a/YourDomain.com

When the login screen appear, enter your username and password that you provide during the sign up process before.

The Dashboard screen of your Google Apps account appear, as shown in the diagram below:

Gmail for Domain

Click on the Setup tab.

If the MX records are already activated on the Internet, the following congratulations message will appear.

Gmail for Domain

Congratulations!  Your MX records are set up correctly and currently directing your domain's email to Google Apps. You and your users can now send and receive mail using Gmail.

To create more user, simply click on the "Organization and Users" tab. Then enter the new user information.

Gmail for Domain

Congratulation! You and your staff or friends can now start using Gmail of your domain to send and receive emails. This is the end of set up Gmail for your own domain tutorial.

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